Cooperative Purchasing

March 22, 2017

To all Cooperative Purchasing Participants:

GPCOG has decided to phase in the implementation of our online Cooperative Purchasing bidding process. We will continue to conduct our bidding in the same manner as previous years until we are able to get everyone properly registered with Public Purchase. Beginning with the Road Striping bid, we will be posting bids on our website in accordance with the 2017 GPCOG Bid Schedule .

Although we are phasing in the implementation of the Public Purchase software for now, we will continue our efforts to get both our vendors and participants signed on to the Public Purchase software over the next few months by arranging an interactive webinar and a tutorial to assist with this process. Both GPCOG and Public Purchase Customer Service will work directly with both vendors and participants to make sure everyone is comfortable with the process before moving forward with the transition to the software. Once we have everyone signed on properly, we will continue with our efforts to transfer the bidding process to the online platform.

The Cooperative Purchasing program has been identified by many GPCOG members as a valuable service, offering both convenience and cost savings on a variety of products. However, the program’s administrative costs are very high, and lowering these costs would allow GPCOG to expand the program, offering new products and services. We are working hard to make this program successful and appreciate everyone’s patience as we make positive changes that will allow us to improve the customer experience.

IMPORTANT ANNOUNCEMENT

CHANGE TO GPCOG COOPERATIVE PURCHASING PROGRAM PROTOCOL

Effective March 6, 2017

Dear GPCOG Cooperative Purchasing Program Participants:

GPCOG is proud to announce that we will now be using Public Purchase, a free, web based e-Procurement service for all transactions related to our Cooperative Purchasing program. In order to begin  or continue to receive bid notifications and submit Estimated Needs to participate in bids, you must register with this new system. This process will only take a few minutes. The two-step registration process/instructions are detailed below.

GPCOG will make the move from our current procedures to Public Purchase effective March 6, 2017 Please register as soon as possible and no later than March 10, 2017 so that you have uninterrupted access to our bid information.

INSTRUCTIONS  for Members            (Vendors – click here to register)

  1. Register with Public Purchase: Use the link below to begin the registration process. It can take up to 24 hours for your account to become active. You will receive an email from notices@publicpurchase.com letting you know your account is activated. Be sure and add this email address to your contacts to avoid the bid notification emails being sent to your junk folder.    http://www.publicpurchase.com/gems/gpcog,me/register/agency

Why the switch?

Using this service will make the bid process easier and less expensive to manage for us and simplify the bid process for our participants and vendors. The Public Purchase eProcurement System was designed exclusively for use by Government Agencies and their Vendors.

What are the benefits to You?

This e-Procurement system will create a single location in which to submit Estimated Needs, view open bids and award information and tracks all financial transactions and reporting. This system will also provide you with automatic notification and transmittal of bid solicitations to vendors. In addition, Public Purchase gives you access to bid opportunities with other government entities. This service is provided at no charge to you or GPCOG.

If you need any assistance with this process please contact Public Purchase at kevinra@thepublicgroup.com.  Or use their Live Chat during business hours. It can be found in the upper left corner of the web site. Or call Kevin Randle at 801-932-7000 Ext. 170.

Thank you for participating in GPCOG’s new Cooperative Purchasing e-Procurement service.

Sincerely,

Jennifer Puser Brennan

Cooperative Purchasing Director

Greater Portland Council of Governments
P.S. The bid schedule will still be posted on our website, but all future bid information will be contained within the e-Procurement service on-line portal.